Glossary

RTO - Registered Training Organisation

OTTE - shortened acronym for Office of Training and Tertiary Education(OTTE) and also at times referred to as the State Training Board, this is a state government department to which we as an RTO are answerable

NAC - New Apprenticeship Centre, NAC's are funded by Federal government to sign up trainees and apprentices and administer incentive claims on their behalf

TRAINING AGREEMENT - is the contract the employer and trainee sign to authorise the traineeship

COMMENCEMENT DATE - is the date the actual training agreement is signed

CLAIM FORM - this is a blue form code 1261, which allows the employer to make claims through their elected NAC for the financial incentive provided for employing a trainee. Can also be a computer generated form sent directly to employer from NAC.

TRAINING PLAN - is the form which contains all the competencies available within a course, separated into core and electives and allows Trainee, Employer and Assessor to select relevant modules to be completed to attain Certificate.

TRAINING ASSESSMENT REPORT (TAR) - is the form which one enters the modules that have been assessed as competent, modules issued to the trainee and also the details of training provided to the trainee. It is signed by the Trainees, Supervisor and assessor

STRUCTURED TRAINING DIARY - this requirement requires the RTO to maintain a record of the on the job training provided by the employer. Requirements are 12 hours per month for a full time trainee and pro rata thereof for a part time trainee this record must be kept and initialled by the supervisor, activities diarised should best correlate to the competencies studied at that time

INITIAL VISIT - is the very first contact the workplace assessor has with the trainee and supervisor, the induction visit at which time the training plan is detailed, electives discussed and the learning materials explained

INITIAL ASSESSMENTS - initial assessments are conducted at the beginning of a new competency and are designed to identify existing knowledge of the trainee.

ASSESSMENTS - are conducted at the end of completing a whole competency

NEW - when referring to a trainee who fits the eligibility criteria of the traineeship guidelines, has been employed for no more than 3 months full time or 12 months part time

EXISTING - when the trainee does not fit the eligibility criteria of the new trainee, the employer may still be eligible for the incentive payments and pay the RTO an agreed amount to provide the training

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